Sorting And Indexing Historical Documents Procedures

Sorting And Indexing Historical Documents Procedures

Definition: facilitate the retrieval and use in historical research of the files and documents collected by the National Library and Archives.

Purpose:

• To assess documents collected by the National Library and Archives with historical value.
• To index files and documents to highlight their content to researchers.
• To apply international standards in archives description.
• To prepare research tools. (manual and electronic)

Procedure steps:

• Identifying materials willing to be permanently preserved according to historical archive standards.
• Preparing lists of files to be permanently preserved.
• Preparing lists of files to be destroyed.
• Indexing files to be preserved according to the approved standards.
• Reviewing the indexing outputs.
• Designing the catalogues and databases.
• Managing the storage of historical archives.