The National Library and Archives highlights inventory processes within the context of electronic documents organization
The National Library and Archives highlights inventory processes within the context of electronic documents organization
The National Library and Archives held a virtual specialized training course titled “Organization and Management of Electronic Documents at Government Entities” for the Federal National Council’s staff members. It reviewed the proper methods of electronic inventory within the context of electronic documents management.
The course, delivered by Mr. Hatem Younis, Electronic Archiving Expert at NLA, defined documents inventory as the process of identifying documents and specifying their preservation locations along with preparing the related approved lists. It also underlined the difference between a file and document. A file is a set of documents related to one subject. Mr. Hatim reviewed the formulation of both the classification plan and files preservation plan and the preparation of the related applicable lists in accordance with Law No. (7) on the National Library and Archives and its executive regulation.
The training course tackled the electronic documents inventory methods, which include identifying documents and their containing files at the organizational units of government entities and preparing the related approved lists in line with the template designed for this purpose. Furthermore, it highlighted the objective of electronic documents inventory and its importance in the stages of the historical, intermediate and current archives and to the Electronic Documents and Records Management System, which contains documents subject to the requirements of the classification plan, files preservation plan, and electronic files inventory. The mutual documents preservation plan at federal government entities has been discussed as well. The course was concluded with questions and inquiries by the participants.
The lecturer supported the provided information about electronic documents organization and inventory with illustrations, practical application of inventory methods and real instructive examples.
