NA Document Preservation Policy
Definition: To maintain the physical and intellectual value of original documents for long term preservation, documents requires appropriate security, climate and environmental conditions based on its form.
Purpose:
- Provide the appropriate conditions for archive storage areas in order to protect all forms of documents against damage.
- Set rules and principles for the storage of archive materials
- Apply international security and safety standards, as well as, best practices by equipping the storage locations of archives.
Text of the Policy:
The National Library and Archives document preservation policy involves storage and protection procedures for any type and form of document in the following manner:
- Specialization of document storage areas based on international standards for file storage, recovery and confidentiality.
- Specialization of appropriate long-term storage spaces for all types of documents.
- Setting a scheduled plan of periodic control and maintenance of the environmental conditions of the building and documents storage spaces.
- Maintaining the cleanliness and maintenance of fragile archival material and documents.
- Setting appropriate safety, security and environment related instructions and following up their application under optimum storage and document protection conditions.
- Securing storages spaces by implementing an access and exit control system to avoid document leakage and eventually loss.
- Setting an emergency plan to face disasters as reviewed by the competent authorities (civil defense).
- Developing procedures and plans for users to avoid any risk or damage to documents.
- Ensuring that all standard specification and security conditions are in place when showing archive documents during events and exhibitions.
- Application of health and safety legislation and regulations adopted in Abu Dhabi and the United Arab Emirates.
