Public Access To Archive Procedures
Definition: It is the process of facilitating access to the historical archives preserved in the National Library and Archives to the researchers via hard copy and electronic searching tools.
Purpose:
- To set controls and tools to enable accessibility of archival documents.
- To respond to the researcher’s request and provide requested materials.
- To support historical research based on documents preserved in the National Library and Archives.
Procedural steps:
- Receiving, registering and determining the researcher’s needs at the National Library and Archives.
- Providing the researcher with research tools and determining the required documents to be viewed.
- Drafting an access request. (attached)
- Approval from the department to provide the researcher with documents.
- Preparing the materials by the archivist.
- Submitting the materials to the researcher.
- Signing the Receipt of the documents form by the researcher.(attached)
