Procedures

Banner Image

Procedures

Asset Publisher

Document Digitizing Procedures

Document Digitizing Procedures

Definition: It is a technical process of converting documents from its hard copy to an electronic form..

Purpose:

  • 1.To control the conversion of paper documents into digital form to ensure high quality for all scanned documents.
  • 2.To secure backup copies of historical documents.
  • 3.To promote use of electronic documents in order to safeguard originals from damage due to frequent handling.
  • 4.To facilitate access to digital documents through the electronic system of the National Library and Archives.

Procedural steps :

  • 1.Preparing document for scanning.
  • 2.Setting equipment according to the approved standards of the National Library and Archives.
  • 3.Scanning of documents.
  • 4.Reviewing the quality of the digital document in comparison to the original paper form.
  • 5.Indexing the document by entering data in the approved electronic system.
  • 6.Checking the entered data on the electronic system and comparing it with the document.
  • 7.Migrating document data into the approved electronic system.
  • 8.Reviewing the data migrated to the approved electronic system.

Public Access To Archive Procedures

Public Access To Archive Procedures

Definition: It is the process of facilitating access to the historical archives preserved in the National Library and Archives to the researchers via hard copy and electronic searching tools.

Purpose:

  • 1. To set controls and tools to enable accessibility of archival documents.
  • 2. To respond to the researcher’s request and provide requested materials.
  • 3. To support historical research based on documents preserved in the National Library and Archives.

Procedural steps:

  • 1. Receiving, registering and determining the researcher’s needs at the National Library and Archives.
  • 2. Providing the researcher with research tools and determining the required documents to be viewed.
  • 3. Drafting an access request. (attached)
  • 4. Approval from the department to provide the researcher with documents.
  • 5. Preparing the materials by the archivist.
  • 6. Submitting the materials to the researcher.
  • 7. Signing the Receipt of the documents form by the researcher.(attached)

Sorting And Indexing Historical Documents Procedures

Sorting And Indexing Historical Documents Procedures

 

Definition: facilitate the retrieval and use in historical research of the files and documents collected by the National Library and Archives.

Purpose:

  • 1.To assess documents collected by the National Library and Archives with historical value.
  • 2.To index files and documents to highlight their content to researchers.
  • 3.To apply international standards in archives description.
  • 4.To prepare research tools. (manual and electronic)

Procedure steps:

  • 1.Identifying materials willing to be permanently preserved according to historical archive standards.
  • 2.Preparing lists of files to be permanently preserved.
  • 3.Preparing lists of files to be destroyed.
  • 4.Indexing files to be preserved according to the approved standards.
  • 5.Reviewing the indexing outputs.
  • 6.Designing the catalogues and databases.
  • 7.Managing the storage of historical archives.
Do you have any questions?
If you have any query, visit Frequently Asked Questions
Common Questions